Cannabis Accounting Cleanup: How to Get Clients Compliant

accounting webinars Oct 18, 2019

Learn how to plan effectively, obtain documentation and get client buy-in for a successful cleanup

With Halloween just around the corner, we decided to speak to a certain kind of horror… specific to the accounting industry. The mention of the word “cleanup” is enough to scare any seasoned accountant. We’ve all heard horror stories from our peers about leftover financials that were too tough to tame. Although most of those stories end with the accounting professional saving the day, the path to a successful cleanup can be a bumpy one, to say the least.

Cleanup is the concept of needing to go ‘back in time’ into a new client’s records to clean them up and “fix” all the errors. And rarely does a cleanup involve a few errors; in most scenarios, there are many, many errors. In order to create a rock-solid set of books, the cleanup will have to go back several months but can also need to go back several years. 

Why are cleanups...

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Do’s and Dont's of Cannabis Cost of Goods Sold Accounting and IRC 471-11

Cannabis cost accounting tools

To be able to do effective cost accounting for your clients you will need some very important tools, if you plan to take advantage of the maximum tax benefit. For starters, a very good cannabis Chart of Accounts that is  QBB/Xero/ready (specific for grow, processing, edibles, and retail operations). You will also need a client inventory template to accumulate monthly/quarterly counts, weights, estimated yields and estimated percent complete, and finally cost accounting templates to perform the calculations. 

We have all of this in our program, which was developed after 2-3 years of working with other CPAs, cannabis farm personnel, cannabis tax attorneys, and bookkeepers.   

Diving in to Cost Accounting for 280E

  1. To effectively do cost accounting you will need to allocate some of the P&L costs out of expenses and into Inventory/COGS. Use the Trial Balance at any ending reporting period to determine which costs to allocate, and...
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Software Management Problems in the Cannabis Industry

The cannabis industry lacks a comprehensive software solution

Cannabis friendly software solutions have posed many challenges to accounting professionals, owners, operators, and investors. In order to remain in compliance in today’s cannabis world, there are monthly, quarterly, and yearly reporting requirements at the state and federal level which include required bank reporting, consolidated financials for investors and lenders, and  others that can be laborious and hard to keep straight without centralized software systems that integrate. Coupled with complex entity structures, cannabis reporting requires specific software tailored to the cannabis industry, which means general business solutions will not work. Popular accounting systems like Quickbooks and Xero don’t have cannabis industry charts of accounts, nor do they integrate with other cannabis software, which poses a unique challenge for accounting professionals and cannabis owners alike that are looking...

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Tax Strategies for Cannabis Companies

tax accounting webinars Apr 16, 2019

If you’ve paid attention to what’s going on in the cannabis industry, you’ll have noticed a number of decisions that have been handed down from the US Tax Court regarding how cannabis companies are improperly managing their tax strategies. Due to 280E, cannabis companies are extremely limited in terms of what they can deduct from their taxes. Because of these limitations, taxes are a much heavier burden on cannabis companies than most typical businesses and start to eat away at profit margins. There are legal ways to properly minimize tax liabilities for cannabis companies, but most unspecialized or untrained accounting professionals aren’t aware of them and can potentially get their clients into tax trouble. Every entity is different and must apply the rules in different ways, using different strategies. Here are a few strategies that we use to support our clients and share with our community of cannabis accounting professionals.

 

Cannabis Business...

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The Top 5 Pitfalls of Cannabis CEOs (and their Accountants) are Still Making

Cannabis companies are being shut down, fined, and handed down punishments at an alarming rate.

Have you seen the news lately? Cannabis CEO’s are getting in big, BIG trouble, and it’s only going to get worse. The cards are stacked against cannabis businesses in this current political climate. Even with that being the case, some businesses are able to figure out how to not only be profitable, but to do so without getting into hot water with the feds or local authorities.  

Others are cutting corners, cheating the system, or simply not following the rules. While they may get away with it in the short term, there’s the simple fact the crackdowns are only going to get worse and more frequent.

For those that want to run a legit cannabis business, avoid crazy fines, and really lead the pack in operating a cannabis business during this time of growth and opportunity, listen up.

We’re going to discuss 5 common, avoidable mistakes that are getting folks into...

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Harborside Case Review and Lessons for CPAs, Dispensary CEOs & Investors

Background: Harborside Marijuana Facility Runs Into Trouble

The IRS just handed down yet another decision that further cements their position on the cannabis industry and how these businesses must deal with 280e and the other tax laws that restrict them from the same benefits that most other businesses use to save money. Here’s what happened.

Harborside Health Center, owned by Patients Mutual Assistance Collective Corporation, was one of the largest dispensaries in California. This action followed an unsuccessful civil forfeiture case where the federal government wanted to force them out of their lease (citing 280e). Harborside then decided to use the government's lack of action to their advantage, which ultimately didn’t work out in their favor in the end. Harborside sold many products other than medicinal cannabis, and also offered classes and services to their clients. Based on the wide range of products and services offered, Harborside wanted to be able to make tax...

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World Class Cannabis Accounting Practice Operations and Systems

Whether you have cannabis accounting clients or are looking to specialize and service this industry, you’re going to need a special set of tools and processes. If you haven’t had a chance to check it out, we’ve created an infographic that sort of outlines all of the tools that we use to provide services to our clients. You can check out our cannabis accounting tools here.

In terms of running a thriving cannabis accounting practice, there are a number of challenges that we are faced with. Without proper systems for managing clients, it can create more trouble than it is worth, and eat into profitability.

We get a plethora of questions daily as to how to overcome the challenges that both CEOs and accounting professionals are faced with in this nascent industry that is in hyper-growth. Some challenges include:

  • Accounting software isn’t friendly to complex cannabis entity structures 
    Cannabis business structures are highly complex. Accounting...
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A Bookkeepers Guide to Cannabis Accounting

Cannabis companies are highly regulated highly complex organizations. These businesses need not only a higher level accountant and a tax professional, but they also need a bookkeeper to manage all of the day-to-day financial transactions that come with operating a cash-based business.

This webinar is not just for bookkeepers, as it is important for anyone that is on the financial team for a cannabis company to understand the roles and to be clear on everyone’s responsibilities. It is essential that Cannabis businesses have a team of financial experts including bookkeepers, tax preparers, and high-level accountants all working together to ensure all of their financial transactions are captured, recorded and reported properly. Otherwise, cannabis companies can be subject to fines and penalties, which include inaccurate record keeping. (see: Altermeds Case)

In this informative webinar, we provide a high-level overview of some of the most important tasks that a bookkeeper...

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COGS and Navigating 280E for Cannabis and Their Various Entities

tax accounting webinars Aug 24, 2018

We get a number of inquiries from accountants and cannabis CEOs alike who are unsure and unaware of how to navigate their accounting challenges.

 280E dictates what cannabis companies (or any company that sells… what are classified as drugs), can and cannot deduct as expenses. While many are aware of 280E few are familiar with cannabis COGS and the various rules for different entities.

In this webinar we touch on 280E and 471 and how these different tax codes affect  dispensaries, grows, and extracts.

In terms of COGS, we preview some of the tools that we use to determine the cost of growing different strands over time for our clients.

 ...and more!

 Catch the replay HERE

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Grow Your Accounting Business by Choosing the Right Niche

After spending 10's of thousands of dollars on coaching and eduction to grow my business, the one nugget that actually helped me grow most, was finding my niche.

By doing so, I was able to:
- Double down on more focused marketing efforts
- Position myself as an expert
- Charge more for my services
- Streamline, and provide more specialized services to my clients

…and so much more.

It may seem like you will miss out on business if you only work within a niche; however, the benefits outweigh the struggle.

If you’re ready to pick a niche, check out our webinar on where we discuss the impact that our niche has had on our business, and how you too can find a profitable and sustainable niche where you can excel.

 

Check out the replay by CLICKING HERE.

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